Auction Terms & Conditions | Copeland Roberts

Effective Date: 01/07/2026

COPELAND ROBERTS PTY LTD ABN 63 681 546 663 trading as Copeland Roberts Auction House (“Copeland Roberts”, “we”, “us” or the “Auction House”) provides auction services for numismatic items and collectibles.

These Terms and Conditions apply to bidders, buyers, consignors, sellers and other persons who register, bid, purchase, consign, arrange delivery, collect goods, or otherwise participate in any auction or sale conducted by Copeland Roberts.

Copeland Roberts acts as auctioneer and selling agent for vendors and consignors. Unless expressly stated otherwise, Copeland Roberts does not own the Lots offered for sale.

These Terms and Conditions should be read together with any relevant auction particulars, invoice, notice, listing terms, collection instructions, consignment form, the Copeland Roberts Privacy Policy, and the Copeland Roberts Shipping and Insurance Policy published on our website, as updated from time to time.

Privacy Policy: https://www.copelandroberts.com/privacy-policy
Shipping and Insurance Policy: https://www.copelandroberts.com/shipping-policy

Part A: Bidder Terms and Conditions / Conditions of Sale

These Bidder Terms and Conditions / Conditions of Sale apply to all bidders and buyers participating in Copeland Roberts auctions or sales.

By registering, bidding, purchasing, paying an invoice, arranging delivery, collecting goods, or otherwise participating in an auction or sale conducted by Copeland Roberts, you (“Bidder”, “Buyer”, or “you”, as applicable) agree to be bound by this Part A.

Table of Contents

Definitions
Registration
Bidding Process
Buyer’s Obligations
Ownership, Collection and Delivery
Representations and Warranties
Termination and Cancellation
Limitation of Liability
Force Majeure
Privacy, Data Protection and Communications
Amendments and General Provisions
Final Acknowledgment

1. Definitions

Auction House
Copeland Roberts Auction House.

Auctioneer
Copeland Roberts, acting as operator of its auctions and, where applicable, as selling agent for vendors or consignors.

Bidder
Any individual or entity registered, approved, or permitted to bid in an auction conducted by Copeland Roberts.

Buyer
The successful Bidder for a Lot.

Buyer’s Premium
An additional fee payable by the Buyer, being 22% of the Hammer Price, inclusive of GST where applicable, unless otherwise stated in the relevant auction particulars.

Carrier
Any postal provider, courier provider, freight provider, specialist carrier, registered delivery service, or other third party engaged or used to transport Goods from Copeland Roberts’ Premises to the Buyer or another nominated recipient.

Consignor
Any individual or entity submitting Goods to Copeland Roberts for sale.

Customs Charges
Any import duties, tariffs, taxes, customs charges, clearance fees, government charges, brokerage fees, storage fees, penalties, or other amounts imposed by a destination country, customs authority, postal provider, courier provider, freight provider, or other relevant authority in connection with an international delivery.

Dispatch
The point at which Copeland Roberts hands an order to the relevant Carrier, postal provider, courier provider, freight provider, or other transport provider for delivery.

Goods
Coins and any other items offered for sale or sold by Copeland Roberts, whether by auction, private treaty, direct sale, digital marketplace, or otherwise.

Hammer Price
The final bid accepted by the Auctioneer for a Lot, excluding the Buyer’s Premium and any other applicable charges.

Insurance Charge
The charge for shipping insurance automatically applied to domestic and international orders, calculated at 1.5% of the Total Order Value, inclusive of GST where GST applies, unless removed with Copeland Roberts’ written agreement.

Lot
An individual item or group of items auctioned or sold as a single unit.

Premises
Shop 2, 27–39 Abercrombie Street, Chippendale NSW 2008, Australia, or any other premises nominated by Copeland Roberts.

Reserve Price
The minimum price acceptable for a Lot.

Shipping and Insurance Policy
The Copeland Roberts Shipping and Insurance Policy published on Copeland Roberts’ website, as updated from time to time.

Shipping Charge
The amount charged by Copeland Roberts for arranging shipment of paid Goods, including the domestic or international shipping charge stated in these Terms, the Shipping and Insurance Policy, the invoice, the relevant auction particulars, or any other written notice provided by Copeland Roberts. Unless expressly stated otherwise, Shipping Charges are inclusive of GST where GST applies.

Total Order Value
The total value of the Lots purchased by the Buyer in the relevant order, including the Hammer Price, Buyer’s Premium, and any applicable GST, but excluding the Shipping Charge, Insurance Charge, card surcharge, storage charges, re-delivery charges, customs charges, and any other post-sale charges, unless Copeland Roberts states otherwise in writing.

2. Registration

2.1 All participants must register before bidding and must provide accurate, complete, and current contact details, payment details, delivery details, and any other supporting information reasonably requested by Copeland Roberts.

2.2 Copeland Roberts may approve, refuse, suspend, or revoke any registration at its sole discretion and is not obliged to provide reasons.

2.3 Registration constitutes acceptance of these Terms and Conditions in full.

2.4 Registrants must be at least 18 years of age and have legal capacity to contract.

2.5 Copeland Roberts may, at its sole discretion:

request references, proof of funds, deposits, credit checks, or other supporting information;
verify payment details, contact details, or delivery details through third party providers; and
delay, suspend, or refuse registration until such checks are completed to its satisfaction.

2.6 Copeland Roberts may require a refundable deposit before granting bidding privileges. Any deposit may be applied against any amount owing by the Bidder or Buyer under these Terms, including the Hammer Price, Buyer’s Premium, Shipping Charge, Insurance Charge, card surcharge, storage charges, handling charges, interest, resale costs, debt recovery costs, and legal costs. Any unused balance will be refunded.

2.7 Any registrant who provides false, misleading, incomplete, or inaccurate information may have their registration cancelled immediately and may be reported to relevant authorities, payment providers, trade organisations, fraud prevention services, or other auction houses to the extent permitted by law.

2.8 By registering, the Bidder authorises Copeland Roberts to store and use any nominated payment method in accordance with these Terms.

3. Bidding Process

3.1 Highest Bidder
The highest bid accepted by the Auctioneer shall be the successful bid and the successful Bidder shall be the Buyer.

3.2 Auctioneer’s Discretion
The Auctioneer has absolute discretion to regulate the conduct of the auction, advance bidding, refuse any bid, reopen bidding, withdraw any Lot, combine or separate Lots, and resolve any dispute as it sees fit.

3.3 Starting Bids and Reserve
Bidding may commence at or below the Reserve Price at the Auctioneer’s discretion. No Lot will be sold below the Reserve Price unless authorised by the Consignor or the Auctioneer.

3.4 Absentee and Identical Bids
Absentee bids may be accepted on terms determined by Copeland Roberts. Where identical absentee bids are received, priority will generally be given to the bid received first.

3.5 Bid Retraction
A Bidder may not retract a bid except with the Auctioneer’s consent. Any consent to retract a bid is at the Auctioneer’s sole discretion.

3.6 Errors and Technical Issues
Copeland Roberts is not responsible for any bidding error, delay, omission, platform failure, internet interruption, software malfunction, device issue, payment processing issue, notification failure, or other technical issue affecting bidding, except to the extent liability cannot lawfully be excluded.

3.7 Finality of Sale
Subject to these Terms and to any non-excludable rights under law, all bids are final and binding once accepted by the Auctioneer.

4. Buyer’s Obligations

4.1 The Buyer must pay the Hammer Price plus: the Buyer’s Premium;

(a) a 2.5% surcharge on the total invoice amount where payment is made by credit or debit card;

(b) any Shipping Charge;

(d) any storage, handling, re-delivery, customs-related, administrative, or other charges identified in the invoice or otherwise payable under these Terms or the Shipping and Insurance Policy; and any other amount payable under these Terms.

4.2 Unless expressly stated otherwise, amounts charged by Copeland Roberts under these Terms, including the Buyer’s Premium, Shipping Charge, Insurance Charge, storage charges, handling charges, re-delivery charges, and administrative charges, are inclusive of GST where GST applies. Customs Charges, import duties, tariffs, foreign taxes, foreign government charges, and other third party charges imposed outside Australia are not Copeland Roberts GST charges and remain the Buyer’s responsibility.

4.3 Invoices are due and payable in full within 7 days of the invoice date. Invoices will generally be issued by email within 48 hours of the close of the auction. Buyers must contact Copeland Roberts within 3 business days if they have not received or cannot access an invoice.

4.4 Accepted payment methods are:

bank transfer to the account specified on the invoice;
credit card or debit card, subject to any stated surcharge; and
any other payment method approved in writing by Copeland Roberts.

4.5 The Buyer is solely responsible for ensuring payment is sent to the correct account and for any payment reference being correctly included.

4.6 If any invoice is not paid in full within 7 days of the invoice date, the Buyer is in default.

4.7 If any invoice remains unpaid for 14 days after the invoice date, Copeland Roberts may, by written notice to the Buyer:

cancel the sale of any affected Lot;
retain possession of the Lot;
withdraw any agreement to ship, deliver, collect, or release the Lot; and
resell the Lot by auction, private treaty, direct sale, digital marketplace, or otherwise.

4.8 If Copeland Roberts resells a Lot following the Buyer’s default, the defaulting Buyer is liable to Copeland Roberts on demand for:

the Buyer’s Premium and any other charges due on the original invoice;
any shortfall between the original Hammer Price and the resale proceeds;
all storage, handling, insurance, transport, administrative, resale, debt recovery, and legal costs reasonably incurred by Copeland Roberts as a result of the default; and
interest on overdue amounts in accordance with clause 4.9.

4.9 Overdue amounts bear interest at the rate of 1.5% per month, calculated daily, from the due date until payment in full.

4.10 The Buyer authorises Copeland Roberts to charge any credit card or debit card provided at registration, bidding, or payment for any amount due under these Terms, including the Hammer Price, Buyer’s Premium, GST, Shipping Charge, Insurance Charge, card surcharge, storage, handling, re-delivery, interest, resale costs, and any deficiency arising on resale, whether in one transaction or by instalments.

4.11 Copeland Roberts may commence legal proceedings, engage debt collection agents, exercise any right of set-off, apply any deposit held, and take any other lawful recovery action in respect of unpaid amounts.

4.12 Defaulting Buyers may be refused future bidding privileges and may be reported to relevant trade organisations, fraud prevention databases, payment processors, debt recovery providers, law enforcement authorities, or other auction houses for fraud prevention, credit risk management, or debt recovery purposes, to the extent permitted by law.

4.13 No release, collection, dispatch, or delivery of any Lot will occur until all amounts owing in respect of that Lot, and any other amounts due under these Terms if demanded by Copeland Roberts, have been paid in full in cleared funds.

5. Ownership, Collection and Delivery

5.1 Title to and ownership of Goods do not pass to the Buyer until all amounts owing in respect of those Goods have been paid in full in cleared funds.

5.2 Copeland Roberts is not required to release, dispatch, deliver, or make available any Lot until full payment in cleared funds has been received.

5.3 Shipping is arranged as a post-sale service for Buyers after a Lot has been purchased and paid for in full. Copeland Roberts acts as auctioneer and selling agent for vendors and consignors and does not own the Lots offered for sale, unless expressly stated otherwise.

5.4 Goods may be delivered by a method chosen by Copeland Roberts unless otherwise agreed in writing.

5.5 Domestic shipping within Australia is charged at a flat rate of $20 AUD per order, inclusive of GST where GST applies, unless otherwise stated by Copeland Roberts in the relevant auction particulars, invoice, Shipping and Insurance Policy, or written notice.

5.6 International shipping is charged at a fixed rate of $75 AUD per order, inclusive of GST where GST applies, unless otherwise stated by Copeland Roberts in the relevant auction particulars, invoice, Shipping and Insurance Policy, or written notice.

5.7 International Buyers are responsible for all Customs Charges. Customs Charges vary depending on the destination country and are not included in the Hammer Price, Buyer’s Premium, Shipping Charge, Insurance Charge, or any other amount payable to Copeland Roberts, unless expressly stated otherwise.

5.8 Copeland Roberts does not underdeclare, misdeclare, or alter the declared value, description, contents, origin, or nature of Goods for international deliveries.

5.9 Goods are insured while stored at Copeland Roberts’ Premises, subject to the terms, conditions, limits, and exclusions of Copeland Roberts’ applicable insurance arrangements.

5.10 Shipping insurance is automatically applied to all domestic and international orders. The Insurance Charge is calculated at 1.5% of the Total Order Value, inclusive of GST where GST applies, and must be paid in full before Dispatch, unless Copeland Roberts agrees in writing to remove shipping insurance from the order.

5.11 A Buyer may request to remove shipping insurance from their order. Copeland Roberts is not required to agree to any request to remove shipping insurance and may require insurance, registered delivery, signature on delivery, specialist courier delivery, collection, or another secure delivery method as a condition of Dispatch.

5.12 If Copeland Roberts agrees to remove shipping insurance, the Buyer acknowledges that the shipment may not be covered for loss, damage, missing parcels, or other delivery issues under the applicable postal, courier, freight, or transit insurance arrangements.

5.13 Where shipping insurance is removed at the Buyer’s request and with Copeland Roberts’ agreement, Copeland Roberts will assist the Buyer, where reasonable, with any available claim process through the relevant Carrier, postal provider, courier provider, or freight provider. However, any compensation may be limited to the amount recoverable from that provider.

5.14 To the maximum extent permitted by law, Copeland Roberts will not be liable beyond any amount recoverable from the relevant Carrier, postal provider, courier provider, or freight provider for loss, damage, missing parcels, or other delivery issues that arise after Dispatch, where those issues are outside the reasonable control of Copeland Roberts and where shipping insurance was removed at the Buyer’s request.

5.15 Orders are prepared for Dispatch once payment has been received in full. Due to the high volume of orders following an auction, Dispatch may take up to 10 business days from receipt of full payment. Orders are dispatched in order of payment received.

5.16 Copeland Roberts will take reasonable care in identifying, packing, addressing, and dispatching paid auction Lots. Once an order has been handed to the relevant Carrier, delivery is carried out by that Carrier and may be affected by events outside the control of Copeland Roberts.

5.17 A tracking number, dispatch confirmation, lodgement receipt, courier confirmation, or similar record may be provided as evidence of shipment where applicable.

5.18 If a parcel is lost, damaged, delayed, returned, misdirected, or otherwise affected during transit, Copeland Roberts will assist the Buyer, where reasonable, with any available claim process through the relevant Carrier, postal provider, courier provider, or freight provider.

5.19 Any claim, compensation, or recovery may depend on the terms, conditions, limits, exclusions, and assessment process of the relevant Carrier, postal provider, courier provider, freight provider, or insurer, and whether shipping insurance was applied to the order.

5.20 Where shipping insurance was removed at the Buyer’s request and with Copeland Roberts’ agreement, the Buyer acknowledges that compensation for loss, damage, missing parcels, or other delivery issues may be unavailable or limited.

5.21 Buyers are responsible for ensuring that all delivery details are correct before paying their invoice. This includes the delivery name, delivery address, postal code, email address, phone number, country, and any other information required for delivery.

5.22 Copeland Roberts is not responsible for failed delivery attempts, return-to-sender events, customs delays, customs refusal, non-collection, delivery refusal, or additional costs caused by incorrect, incomplete, outdated, or unsuitable delivery information supplied by the Buyer.

5.23 If an order is returned to Copeland Roberts due to incorrect delivery information, failed delivery attempts, non-collection, customs refusal, delivery refusal, or any other issue outside the control of Copeland Roberts, the Buyer may be responsible for any additional postage, handling, storage, customs, re-delivery, insurance, or administrative costs. Any such amounts charged by Copeland Roberts are inclusive of GST where GST applies.

5.24 Buyers may collect Goods in person by appointment on at least 48 hours’ notice, provided all amounts due have been paid in full in cleared funds.

5.25 Copeland Roberts may refuse collection, delivery, or dispatch where it reasonably considers that additional verification, payment confirmation, identification, secure delivery, insurance, or other protective measures are required.

5.26 Nothing in this clause 5 excludes, restricts, or modifies any consumer guarantee, right, or remedy conferred by the Australian Consumer Law or any other law that cannot lawfully be excluded, restricted, or modified.

6. Representations and Warranties

6.1 Except as expressly stated in these Terms, Goods are sold “as is”, with all faults, imperfections, variations, and errors of description, if any.

6.2 Copeland Roberts guarantees the authenticity of Goods sold, subject to this clause and any non-excludable rights under the Australian Consumer Law.

6.3 Descriptions, images, estimates, commentary, historical references, provenance references, grading references, and condition reports are statements of opinion only and are provided as guides for Bidders. They are not guarantees.

6.4 Buyers are responsible for making their own assessment of any Lot and for requesting any condition report, inspection, photograph, video, or additional information they require before bidding.

6.5 Copeland Roberts does not accept responsibility for grading opinions, condition opinions, or determinations made by third party grading services, including PCGS, NGC, and PMG.

6.6 Any item submitted after purchase to PCGS, NGC, or PMG and determined by that service to be counterfeit may be returned within one year of the auction date. Subject to verification by Copeland Roberts, the Buyer’s sole remedy will be a refund of the Hammer Price.

6.7 Authentication fees, grading fees, shipping costs, insurance costs, customs charges, currency conversion costs, payment processing costs, and any other incidental costs associated with a claim under clause 6.6 remain the Buyer’s responsibility.

6.8 Refunds under clause 6.6 are limited strictly to authenticity disputes. No refund of Buyer’s Premium, Shipping Charge, Insurance Charge, customs charges, payment surcharges, or other incidental amounts will be made unless required by law.

6.9 Where Goods have been made available for inspection, or where a condition report could have been requested prior to the auction, Buyers are deemed to have had a reasonable opportunity to assess the Goods before bidding.

6.10 Buyers who do not request a condition report or inspection before bidding may not later rely on the absence of such a report as grounds for dispute, cancellation, or refund, except to the extent required by law.

6.11 No post-auction dispute regarding condition, grade, quality, toning, colour, strike, surface preservation, eye appeal, minor defects, marks, scratches, wear, cleaning, restoration, or similar characteristics will be entertained where the issue was or ought reasonably to have been apparent prior to bidding.

6.12 Nothing in this clause 6 excludes, restricts, or modifies any consumer guarantee, right, or remedy conferred by the Australian Consumer Law or any other law that cannot lawfully be excluded, restricted, or modified.

7. Termination and Cancellation

7.1 Copeland Roberts may cancel a sale or withdraw a Lot before dispatch in the event of:

non-payment;
suspected fraud;
payment reversal, chargeback, or payment irregularity;
material error in the description, listing, pricing, attribution, lotting, or auction process;
a dispute as to title, ownership, authenticity, legality, or provenance;
suspected illegal, sanctioned, restricted, or improper activity;
inability to safely, lawfully, or commercially complete delivery; or
any other circumstance reasonably justifying cancellation.

7.2 If Copeland Roberts cancels a sale before dispatch other than for Buyer default, the Buyer’s sole remedy is a refund of any monies actually paid in respect of that Lot, unless otherwise required by law.

7.3 If Goods are materially below the standard described, Copeland Roberts may, at its election and subject to law, provide a refund, exchange, credit, repair, replacement, or other remedy it considers appropriate.

7.4 No bid may be revoked after acceptance except with the express written consent of Copeland Roberts.

8. Limitation of Liability

8.1 To the maximum extent permitted by law, Copeland Roberts excludes all liability for any indirect, consequential, incidental, special, punitive, or exemplary loss, including loss of profit, loss of opportunity, loss of reputation, loss of goodwill, loss of market value, or loss arising from delay.

8.2 To the maximum extent permitted by law, and subject to clauses 5.13, 5.14, 5.26, and 8.3, any liability of Copeland Roberts arising out of or in connection with any Lot, auction, listing, condition report, collection, delivery, shipping, insurance, or related service is limited to the Hammer Price paid for the relevant Lot.

8.3 Nothing in these Terms excludes, restricts, or modifies any consumer guarantee, right, or remedy conferred by the Australian Consumer Law or any other law that cannot lawfully be excluded, restricted, or modified.

8.4 Any claim arising out of or in connection with these Terms, the auction, any Lot, any delivery, or any related service must be brought in New South Wales, Australia, unless otherwise required by law.

9. Force Majeure

9.1 Copeland Roberts is not liable for any failure or delay in performing its obligations where that failure or delay results from events beyond its reasonable control, including natural disasters, industrial disputes, war, civil unrest, pandemic, epidemic, government action, transport disruption, customs disruption, postal disruption, courier disruption, telecommunications failure, cyber incident, platform outage, utility interruption, or supplier failure.

9.2 Obligations affected by a Force Majeure event are suspended for the duration of that event and for a reasonable period thereafter.

9.3 Copeland Roberts will take reasonable steps to mitigate the effects of any Force Majeure event and resume normal operations as soon as reasonably practicable.

10. Privacy, Data Protection and Communications

10.1 Copeland Roberts collects, stores, and uses personal information for auction administration, registration, bidding, payment processing, fraud prevention, shipping, insurance, customs documentation, regulatory compliance, debt recovery, dispute handling, and related business purposes.

10.2 Copeland Roberts may collect personal information directly from you, through Auction Mobility, through our bidding platform, through our website, by email, by phone, in person, through payment providers, through shipping providers, and through other third party systems used to operate our auctions and business.

10.3 Copeland Roberts may export, store, process, and manage bidder, buyer, consignor, invoice, payment, delivery and customer information through its own systems and third party service providers, including customer databases, email platforms, CRM systems, accounting systems, payment processors, shipping providers, fraud prevention tools, and internal workflow systems.

10.4 In cases of non-payment, suspected fraud, chargeback, misuse of bidding privileges, delivery issue, customs issue, insurance claim, dispute, or related risk event, Copeland Roberts may disclose personal information to payment providers, debt collectors, lawyers, trade organisations, fraud prevention services, insurers, postal providers, courier providers, freight providers, customs authorities, other auction houses, or law enforcement authorities, to the extent permitted by law.

10.5 Personal information will be handled in accordance with the Copeland Roberts Privacy Policy, available at: https://www.copelandroberts.com/privacy-policy

10.6 Personal information will be retained only for as long as reasonably necessary for those purposes or as required by law.

10.7 By registering or bidding, you consent to receiving auction-related notices, invoices, payment reminders, bidding confirmations, collection notices, shipping notices, insurance notices, delivery notices, claim communications, and other operational communications by email, phone, SMS, or other contact method provided by you.

10.8 Copeland Roberts may send you marketing or promotional communications about its auctions or services where permitted by law. You may opt out of such communications at any time.

10.9 Unless otherwise expressly stated, notices and communications to Copeland Roberts must be made by email to contact@copelandroberts.com or by phone to (02) 8318 9782.

10.10 A notice sent by email is deemed received on the next business day after sending if sent on a weekend or public holiday, or otherwise on the day of transmission unless a bounce-back or other failure notice is received.

11. Amendments and General Provisions

11.1 Copeland Roberts may amend these Terms and Conditions at any time. Any amendment takes effect when published on our website or otherwise notified to users, and will apply to future registrations, bids, purchases, consignments, collections, and deliveries unless stated otherwise.

11.2 If any provision of these Terms is invalid, illegal, or unenforceable, that provision will be read down to the minimum extent necessary or, if that is not possible, severed, and the remainder of these Terms will continue in full force and effect.

11.3 These Terms constitute the entire agreement between the parties in relation to their subject matter and supersede any prior representation, discussion, statement, or understanding to the extent permitted by law.

11.4 No failure or delay by Copeland Roberts in exercising any right under these Terms operates as a waiver of that right.

11.5 Nothing in these Terms confers any benefit or right on any third party, except where expressly stated.

11.6 These Terms are governed by the laws of New South Wales, Australia, and the parties submit to the non-exclusive jurisdiction of its courts.

11.7 If there is an inconsistency between these Terms and the Shipping and Insurance Policy in relation to shipping, insurance, dispatch, delivery, customs, or delivery claims, the more specific provision will apply to the extent of the inconsistency, subject always to any non-excludable rights under applicable law.

12. Final Acknowledgment

12.1 By registering, bidding, purchasing, paying an invoice, requesting delivery, requesting collection, or otherwise participating in an auction conducted by Copeland Roberts, the Bidder and Buyer acknowledge that they have read, understood, and agree to these Terms and Conditions.

12.2 The Bidder and Buyer acknowledge that they have had the opportunity to inspect Lots, request condition reports, review auction particulars, review the Shipping and Insurance Policy, review the Privacy Policy, and obtain independent advice before bidding.

Part B: Seller Terms and Conditions

These Seller Terms and Conditions apply to all sellers and consignors who consign Goods to Copeland Roberts for sale.

The Seller agrees to these Seller Terms and Conditions when signing, electronically accepting, or otherwise agreeing to a Consignment Form, or when delivering Goods to Copeland Roberts for consignment.

Table of Contents

Agreed Terms
Agency and Consignment
Catalogue Descriptions and Images
Auction Dates and Changes
Authenticity, Title and Warranties
Reserves and Estimates
Sale of Goods
Unsold Goods and Storage
Payments
Advance Payment
Withdrawals
Title, Risk and Security
Insurance
Confidentiality and Marketing Use
Limitation of Liability
Compliance with Laws and Policies
Commencement and Term
Termination
Obligations on Termination
General Provisions
Seller Acknowledgment
Amendments

1. Agreed Terms

1.1 These Seller Terms and Conditions apply to all Goods consigned to Copeland Roberts for sale.

1.2 “Agreement” means the signed or electronically accepted Consignment Form together with these Seller Terms and Conditions, in that order of precedence.

1.3 In these Seller Terms and Conditions:

Advance Payment means any amount advanced by Copeland Roberts to the Seller before sale of the Goods.

Auctioneer means Copeland Roberts, acting as auctioneer or sales agent.

Business Day means a day other than a Saturday, Sunday, or public holiday in New South Wales.

Buyer means the purchaser of Goods.

Commission means the commission payable to Copeland Roberts in connection with the sale of Goods.

Consignment Form means the form, written agreement, electronic form, email approval, or other document by which the Seller consigns Goods to Copeland Roberts.

Facility means Copeland Roberts’ premises at Shop 2, 27–39 Abercrombie Street, Chippendale NSW 2008, Australia, or any other location nominated by Copeland Roberts.

Force Majeure Event means an event beyond the reasonable control of the affected party.

Goods means the coins, numismatic items, collectibles, or other goods consigned by the Seller to Copeland Roberts.

Guarantee Price means any guaranteed minimum payment agreed in writing between Copeland Roberts and the Seller.

Insurance Value means the value of Goods for insurance purposes as agreed or determined under the relevant Consignment Form, insurance policy, or written agreement.

List Price means the price at which Goods may be offered for sale.

Reserve Price means the minimum price acceptable for the sale of Goods.

Sale Price means the Hammer Price or other sale price achieved for the Goods, excluding buyer’s premium unless otherwise stated.

Seller means the individual or entity consigning Goods to Copeland Roberts for sale.

2. Agency and Consignment

2.1 The Seller appoints Copeland Roberts as exclusive agent to market and sell the Goods during the Term. The sale contract formed on a successful bid is between Seller and Buyer. Copeland Roberts acts as the Seller’s agent.

2.2 Goods consigned are subject to these Seller Terms and Conditions upon acceptance by Copeland Roberts.

2.3 The parties may enter multiple Consignment Forms. Each Consignment Form forms a separate Agreement.

2.4 During the Term, the Seller must not market or sell the Goods directly or indirectly, nor request their return, except as permitted under these Seller Terms and Conditions or agreed in writing by Copeland Roberts.

2.5 Copeland Roberts may conduct AML/CTF screening, sanctions checks, source of funds checks, and proof-of-title enquiries, and may refuse or suspend a consignment if it is not satisfied with the results of those checks.

3. Catalogue Descriptions and Images

3.1 Catalogue descriptions are guides only. Absence of condition notes does not imply that Goods are fault-free.

3.2 Images are illustrative, not to scale, and not definitive of colour, tone, grade, size, or condition.

3.3 The Seller grants Copeland Roberts a perpetual, worldwide, royalty-free licence to photograph, film, reproduce, publish, distribute, and otherwise use images, descriptions, sale results, and information relating to Goods for catalogues, websites, digital media, social media, advertising, public relations, archives, educational use, and market reporting.

3.4 Copeland Roberts owns copyright in new catalogue text, descriptions, photographs, videos, layouts, and marketing materials it creates.

4. Auction Dates and Changes

4.1 Copeland Roberts determines auction scheduling, format, type, order of sale, lotting, listing method, and promotional approach.

4.2 Sellers will be informed of final auction details in their Seller Statement or by other written notice.

4.3 Copeland Roberts may postpone, reschedule, withdraw, relot, combine, separate, or otherwise change the method of sale where it reasonably considers this appropriate.

5. Authenticity, Title and Warranties

5.1 The Seller warrants that:

the Goods are authentic and accurately described to the best of the Seller’s knowledge;
the Seller is the sole legal and beneficial owner of the Goods, or is fully authorised by the owner to consign the Goods;
the Goods are free of encumbrances, liens, security interests, claims, and disputes;
the Goods are not counterfeit, stolen, illicitly obtained, illegally exported, illegally imported, or subject to export, import, cultural heritage, sanctions, or other legal restrictions; and
the Seller has disclosed all information known to the Seller that may materially affect the value, authenticity, title, legality, provenance, or saleability of the Goods.

5.2 Copeland Roberts may obtain expert opinions, including from PCGS, NGC, PMG, or other relevant experts, at the Seller’s expense where authenticity, title, provenance, legality, or description is in doubt, with prior notice where practical.

5.3 If a sale is rescinded, cancelled, reversed, refunded, disputed, or otherwise affected due to inauthenticity, lack of title, misdescription, illegality, or breach of the Seller’s warranties, the Seller must within 7 days repay all sums received for that Lot, including any Advance Payment, and indemnify Copeland Roberts for amounts refunded or payable to the Buyer, including buyer’s premium, shipping costs, insurance costs, customs-related costs, reasonable legal costs, expert fees, administrative costs, and related expenses.

5.4 Copeland Roberts may set off any sums due from the Seller under this Agreement against amounts otherwise payable to the Seller.

5.5 The warranties and indemnities in this clause survive sale, payment, termination, and return of Goods.

6. Reserves and Estimates

6.1 Copeland Roberts will recommend List Prices, estimates, and Reserve Prices where appropriate.

6.2 The Seller sets final Reserve Prices, but Copeland Roberts may reject Goods if reserves are unreasonably high or commercially unsuitable.

6.3 Guarantee Prices may be agreed in writing. Copeland Roberts may protect reserves or guarantees by bidding on the Seller’s behalf up to that level, where permitted by law and auction rules.

6.4 Requests to increase a Reserve Price within 21 days of the auction may incur a 10% service fee on the new reserve, and Copeland Roberts may revise lotting, placement, timing, or promotional treatment accordingly.

6.5 Any written agreement on List Price, Reserve Price, estimate, or Guarantee Price, including by email, supersedes prior indications.

6.6 Where Copeland Roberts determines, in its sole discretion, that Goods carry a low estimate of $150 or less:

such Goods may be sold without a reserve; and
Copeland Roberts may, at its sole discretion, group such Goods to create a Lot above that threshold.

7. Sale of Goods

7.1 Goods may be sold by auction, re-auction, private treaty, direct sale, digital marketplace, or another sales method selected by Copeland Roberts, provided they are not sold below any agreed Reserve Price unless authorised by the Seller or otherwise permitted under these Seller Terms and Conditions.

7.2 If a Buyer defaults, the Seller authorises Copeland Roberts to:

offer the Goods to the underbidder at their last bid;
sell privately at not less than the underbidder’s last bid;
re-auction the Goods;
relist the Goods; or
return the Goods.

7.3 Payment to the Seller will only be made from cleared funds actually received from the Buyer or replacement Buyer.

7.4 Sellers and their agents are prohibited from bidding on their own Goods. Copeland Roberts may cancel such a sale and retain or recover any costs, fees, commissions, losses, or expenses incurred.

8. Unsold Goods and Storage

8.1 Unsold Goods may be re-offered with Copeland Roberts’ consent or returned to the Seller.

8.2 If re-offered, Reserve Prices must normally be reduced by 35% from the prior auction, unless otherwise agreed in writing.

8.3 Unsold Goods must be collected or consigned for re-sale within 30 days of notice. After that period, storage fees of AUD $20 per Lot per week, or part week, may apply.

8.4 If Goods remain uncollected for 60 days or more after notice, Copeland Roberts may, after 14 days’ further notice, sell the Goods at no reserve to recover storage fees, charges, costs, and expenses, remitting any balance to the Seller.

9. Payments

9.1 Unless otherwise agreed in writing, the Seller receives the Hammer Price less Commission and agreed fees.

9.2 Unless otherwise agreed in writing, Copeland Roberts’ Commission is normally 10% of the Hammer Price.

9.3 Commissions and fees are exclusive of GST unless stated otherwise. GST, if applicable, is added at the prevailing rate.

9.4 Payment to the Seller is made within 30 days of receipt of cleared funds from the Buyer.

9.5 Where a Guarantee Price is agreed in writing, the Seller is paid the Guarantee Price less Commission and any agreed fees, even if the Sale Price is lower.

9.6 Copeland Roberts may withhold payment to the Seller where there is a Buyer dispute, payment reversal, chargeback, suspected fraud, authenticity issue, title issue, legal issue, shipping claim, insurance claim, or other matter reasonably requiring investigation.

10. Advance Payment

10.1 No Advance Payment is payable unless stated in the Consignment Form or otherwise agreed in writing by Copeland Roberts.

10.2 If paid, Advance Payments are repayable if Goods are withdrawn, unsold, returned, disputed, or if a sale is rescinded, cancelled, refunded, or reversed under clause 5.3, clause 18, clause 19, or any other applicable provision.

11. Withdrawals

11.1 Goods cannot normally be withdrawn within 42 days of the scheduled auction.

11.2 If Goods are withdrawn within that period, the Seller must pay 15% of the high estimate plus documented hard costs, including photography, catalogue, platform, storage, transport, administration, and marketing costs. Copeland Roberts has a lien over the Goods until such amounts are paid.

11.3 Copeland Roberts may withdraw Goods from sale at its discretion, including where there is concern regarding authenticity, title, legality, provenance, description, reserve, market suitability, seller conduct, or compliance with these Seller Terms and Conditions.

12. Title, Risk and Security

12.1 Risk passes to Copeland Roberts when Goods are delivered to its Facility or collected on its behalf.

12.2 Title remains with the Seller until the Buyer pays in full.

12.3 Copeland Roberts holds Goods as bailee on the Seller’s behalf until title passes.

12.4 Copeland Roberts has a lien over Goods and sale proceeds for any sums owed by the Seller.

12.5 The Seller grants Copeland Roberts a security interest in Goods and proceeds under the Personal Property Securities Act 2009 (Cth). Copeland Roberts may register, perfect, and enforce this interest.

13. Insurance

13.1 Copeland Roberts insures Goods under its business policy from the time risk passes to Copeland Roberts until title transfers to the Buyer, subject to the terms of the relevant policy.

13.2 Cover is subject to policy terms, standard exclusions, deductibles, conditions, and limits.

13.3 Copeland Roberts’ liability for loss or damage is capped at the insurance recovery actually received, less any deductible, except to the extent liability cannot lawfully be excluded.

13.4 The Seller waives recourse against Copeland Roberts to the extent loss is covered, or would have been covered, by such insurance and acknowledges the insurer’s right of subrogation.

14. Confidentiality and Marketing Use

14.1 Each party must keep the other party’s confidential information secure and must not disclose it except as permitted under these Seller Terms and Conditions or required by law.

14.2 Permitted disclosures include disclosure to employees, contractors, advisers, insurers, regulators, law enforcement authorities, payment providers, delivery providers, or other persons who need to know for the purposes of the Agreement.

14.3 Notwithstanding confidentiality, Copeland Roberts may publish sale results, images, descriptions, estimates, hammer prices, and related market information for marketing, archival, educational, and market reporting purposes.

15. Limitation of Liability

15.1 Nothing in these Seller Terms and Conditions limits liability for death or personal injury caused by negligence, fraud, or any liability that cannot lawfully be excluded.

15.2 To the maximum extent permitted by law, each party’s total liability under this Agreement is limited to the lesser of:

the Insurance Value; or the amount actually recovered from the insurer.

15.3 Neither party is liable for indirect, consequential, incidental, special, punitive, or exemplary loss, including loss of profit, goodwill, opportunity, reputation, market value, or business interruption.

16. Compliance with Laws and Policies

16.1 The Seller must comply with all applicable laws, regulations, sanctions, export controls, import controls, cultural heritage restrictions, tax obligations, and auction policies.

16.2 The Seller warrants that the Goods are not subject to cultural heritage restrictions, export restrictions, import restrictions, sanctions, ownership disputes, security interests, or legal restrictions that have not been fully disclosed to Copeland Roberts in writing.

17. Commencement and Term

17.1 The Agreement begins on the Commencement Date stated in the Consignment Form, or if no Commencement Date is stated, when Copeland Roberts accepts the Goods for consignment.

17.2 The Agreement ends upon sale or return of Goods and settlement of all accounts, subject to any rights and obligations intended to survive termination.

18. Termination

18.1 Either party may terminate immediately if the other party:

commits a material breach that is not remedied within 5 Business Days of written notice;
repeatedly breaches the Agreement;
becomes insolvent, bankrupt, or unable to pay debts as they fall due; or
is unable to perform due to a Force Majeure Event lasting 3 months or more.

18.2 Copeland Roberts may terminate or suspend the Agreement immediately if it reasonably considers that continuing with the consignment may expose Copeland Roberts to legal, financial, reputational, regulatory, authenticity, title, or safety risk.

19. Obligations on Termination

19.1 Copeland Roberts will return unsold Goods, subject to any lien, unpaid amount, legal restriction, or other right under these Seller Terms and Conditions.

19.2 The Seller must repay any Advance Payments for unsold, withdrawn, returned, disputed, cancelled, or rescinded Goods within 10 Business Days.

19.3 Copeland Roberts may withhold Goods until repayment is made.

19.4 If repayment is not made, Copeland Roberts may set the Reserve Price at the Advance Payment plus Commission and applicable costs, and sell the Goods accordingly after notice.

19.5 Rights accrued at termination survive. Provisions intended to survive termination also survive, including provisions relating to warranties, indemnities, limitation of liability, confidentiality, insurance, title, payment, set-off, and governing law.

20. General Provisions

20.1 Force Majeure suspends affected obligations for the duration of the Force Majeure Event and a reasonable period thereafter. If a Force Majeure Event continues for more than 120 days, either party may terminate on 14 days’ notice in respect of affected Goods.

20.2 Rights are cumulative and not exclusive.

20.3 Nothing in these Seller Terms and Conditions creates a partnership, employment relationship, joint venture, or relationship of principal and agent except to the extent expressly stated.

20.4 Neither party may assign its rights or obligations without the other party’s consent, except that Copeland Roberts may assign or transfer rights to a related entity, successor, debt recovery provider, insurer, or purchaser of its business.

20.5 These Seller Terms and Conditions, together with the Consignment Form, constitute the entire agreement between the parties and supersede prior understandings.

20.6 Any variation must be in writing and signed or expressly accepted by both parties, except for amendments made under clause 22.

20.7 A waiver must be in writing. No delay or failure to exercise a right operates as a waiver.

20.8 If any provision is invalid, illegal, or unenforceable, it will be read down to the minimum extent necessary or severed, and the remainder will continue in full force and effect.

20.9 Notices must be in writing to Copeland Roberts at Shop 2, 27–39 Abercrombie Street, Chippendale NSW 2008, Australia, or contact@copelandroberts.com, or to the Seller at the contact details provided in the Consignment Form. Notices may be sent by personal delivery, courier, express post, or email. Deemed receipt is as follows:

personal delivery: when delivered;
post: 9:00am on the second Business Day after posting;
courier: at the time shown on the signed delivery receipt or courier confirmation; and
email: 1 Business Day after transmission, unless a bounce-back or failure notice is received.

20.10 Before commencing proceedings, other than urgent interlocutory or injunctive relief, the parties must attempt mediation in Sydney, New South Wales, administered by an agreed mediator, with mediator fees shared equally.

20.11 These Seller Terms and Conditions are governed by the laws of New South Wales, Australia, and the parties submit to the exclusive jurisdiction of the courts of New South Wales.

21. Seller Acknowledgment

21.1 By consigning Goods, signing or electronically accepting a Consignment Form, delivering Goods to Copeland Roberts, or otherwise proceeding with a consignment, the Seller confirms that they have read, understood, and agree to these Seller Terms and Conditions.

21.2 The Seller acknowledges that they have had the opportunity to obtain independent legal, tax, insurance, and financial advice before consigning Goods.

22. Amendments

22.1 Copeland Roberts may update these Seller Terms and Conditions with written notice or by publishing updated terms on its website.

22.2 Updates apply to future consignments unless otherwise agreed in writing.

22.3 For existing consignments, updates will apply only to the extent reasonably necessary to address legal, regulatory, insurance, platform, operational, or risk management requirements, unless otherwise agreed in writing.

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Copeland Roberts Terms and Conditions